Republished, with permission, from Gail Mercer Mackay

Mercer-MacKay-100-200x300Gail Mercer MacKay  is one of the most successful women I have ever met. And, Gail is a VIANVI woman in every way. I had the pleasure of introducing Gail to a group of eager writers at a talk she gave at the Hamilton Public Library back in September 2015. You know that saying: “When things get tough, the tough get going”? That’s what Gail Mercer Mackay did and today she runs a highly successful business writing website copy for major organizations. So, when Gail offers advice on writing, I listen. Just read what she’s shared below and then, just cut the crap! And make sure you check out everything she has to offer writers on her website: http://gailmercermackay.com. Gail can show you how to write your way to a 6-figure income career. Take it away Gail!


When I told my mother that I wanted to be a writer, she advised me to “get a real job”. “Writing,” she warned, “will never take you anywhere.”

My mother was wrong.

We are living in a digital age and writing plays an important role in our ability to communicate. Both writers and non-writers need to master this medium to help them deliver a message, enhance their brand, and influence their career. There is a big ROI for people who know how to write.

Get to the Heart of It

Often when I teach writing I ask my writers to “cut away” the words that don’t belong. We are a wordy society, and our writing frequently includes a lot of clutter. The clutter can confuse our message or minimize its impact.

Invariably I am asked “How do I do that?

Here are some tips to help you succeed.

1. Step Back – Once you create your piece of writing (blog, eBook, website copy, case study, etc.), leave it for a couple of days and then read it again. It will be easier to edit once you have put some space between you and your work. William Faulkner said, “In writing, you must kill all your darlings.” He was referring to cutting out that great sentence or word that you love. Why? In spite of your attachment, it is the single sentence or word that doesn’t quite fit your piece. Difficult to do, I know. I empathize, but it’s important if you want people to read your work to the end and understand exactly what you are trying to tell or teach them.

2. Crescendo and Staccato – Good writing is like a beautiful symphony. A symphony takes you on a musical journey, using both long and short passages, staccato bursts of sound and varying tempos to capture the audience’s ear. This technique can also be used in sentence structure. Shorten longer sentences. Break them into bite sizes that jump off the page, and interweave them with lengthier passages. Use short, plain English when you can. For example,

Replace: “In today’s digital world, the need to include multiple modalities for expressing your thoughts around your expertise is causing sales and marketing teams to re-think how they approach utilizing the right content vehicles for reaching new customers.”

With: “Our sales and marketing teams are using Twitter and LinkedIn to showcase expertise. It is working. Our business is growing as we attract new, digitally savvy, customers.”

3. The Power of Three – The brain seems to like hearing things in threes; it produces a rhythm all its own and reinforces the value of a message. Therefore, when I use examples to describe a particular product or solution for a client, I like to define my point using groups of three. For example, in the beginning of this piece I used three reasons why you might want to think seriously about learning a few writing principles.

Example: Both writers and non-writers need to master this medium to help them deliver a message, enhance their brand, and influence their career.

4. Seek Out and Destroy – There are a number of words that remove power from our message. Don’t try to curtail them in a first draft. It is fine to use them when you are getting your initial thoughts down. But when you begin to edit, I recommend using search to find and blast away as many as you can, where appropriate.

a. That
b. Just
c. Than / Then
d. Very
e. Really
f. Totally
g. Completely
h. Absolutely

5. Reading Out Loud – If you are not using a professional editor – or even if you are – read your work out loud, slowly and carefully. The key is to read it out loud – not in your head. Phrasing, rhythm, missing words, extra words and even spelling errors jump out when you vocalize your piece. I don’t know why it works, but it does.

I hope these tips are useful. I would love to hear if they helped you – or if you have any of your own tips to add. Leave me a comment and let me know.



  1. Gail MacKay

    March 23, 2016

    Thanks Viga – what kind words from an amazingly successful and generous writer. On behalf of so many writers, we appreciate your mentoring and support and we congratulate on your well-deserved success.



    • Viga Boland

      March 23, 2016

      Thanks Gail for your kind words and especially for granting me permission to republish your owm blog post. Writers helping writers is where I come from and you are certainly doing that! But then, you’re another shining example of the “Vianvi Woman”!

  2. Sally Rose

    March 24, 2016

    Good tips! Thanks for the reminder.

    • Viga Boland

      March 25, 2016

      Thanks for reading and commenting Sally Rose.

    • Viga Boland

      March 25, 2016

      By the Way, how about submitting one of your stories to this site? Love your haircut too!

  3. Jan Selbourne

    October 4, 2016

    Just read Gail’s ‘Just cut the crap’.
    Her advice is spot on, especially 4 and 5. From now on I’ll be reading the hard to edit or hard to get right pieces out loud. (why didn’t I think of that before).
    Thanks Gail.

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